Burns & Scalo Roofing Inc. is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans).  To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement

Start Over with Job Search

Returning Applicant?  Login Now

Construction Project Admin
Job Code:20-PITTSBURGH-5-006
Location:Headquarters
FT/PT Status:
  

Job Responsibilities:

Duties & Responsibilities:

  • Generate invoices, gain approvals, and send billing for Commercial Roofing departments 
  • Enter and track invoiced customer records in Sage TimberLine software 
  • Track collection logs and contact customers with aging accounts to coordinate payments; work with Accounting department to ensure payments are accurately reflected
  • Coordinate needed job documents including proposals with customers, internal departments, and subcontractors (waivers, insurance etc.)
  • Issue and track warranty documents
  • Control job file retention records
  • Create weekly and monthly sales reports and other reports as needed
  • Other duties as assigned 

Job Qualifications:
Job Qualifications Required:
  • Minimum of  two years of experience in an administrative support capacity coordinating various functions with external customers and multiple internal company departments
  • Prior experience in invoicing commercial forms following contract specifications
  • Prior experience in Accounts Receivable collections
  • Experience running sales or other types of reporting
  • The successful candidate will possess the following competencies: 
  • Customer focus, problem solving, learning orientation, detail-orientation, analytical capacity, time management, able to work on multiple projects at once, thoroughness, and strong math skills 
  • Must possess the skills to interact with multiple Project Managers and Estimators
  • Be able to shift from one project to another working with several Managers and Estimators at a time
  • Permissible background check including drug screen and work-related references
  • Ability to accept responsibility and accountability for his/her actions
  • Possess strong communication skills – both verbal and written 
  • Experienced in MS Office Suite especially Excel
  • Physical Demands: Ability to effectively communicate verbally and in writing, work on computers and phones regularly in an office environment, and proficiently use hand dexterity to work on office equipment devices. 

PREFERRED

  • Working knowledge of Sage TimberLine software for the construction industry
  • Hold Notary Public designation
  • Prior experience in contract administration, project post-sale set-up functions, new sales tracking, and warranty administration
  • Prior experience in AIA commercial invoicing forms and understanding of percentage completion and retention invoicing procedures